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Our primary focus is the creation of a “turn-key” solution for digital records based on the organization and archive storage needs.
Because there is no software, servers or complicated processes, our solution can be easily implemented by personnel at any technical level. With over six years of expertise in small government, business, service organizations and many more, ShoreScan Solutions is uniquely positioned to provide an affordable archive with cost-cutting benefits. ShoreScan Solutions is a premier integration partner for eBridge (archive hosting), Canon USA (desktop scanners) and ColorTrac (wide format scanners).
Simple and Efficient Document Storing
Scan, ePrint or import are fast and easy techniques to creating a digital archive.
Powerful Search Capabilities
• Our search interface is built on simplicity with advanced OCR word search capabilities.
• Seven Indexes support drop-downs to make searching for records simple.
• Date search is based on when the document was loaded.
• Text search will find individual words on records stored as PDF files.
• Our objective is to customize this format to meet the specific search criteria of your organization. Success is built on common logic and simple terms; that’s why our solution works.
Audit and Report
Every move is tracked by the audit trail for transparency and accountability. Reports such as usage, activity and
deleted documents are used for performance and agency compliance.
Instant and Controlled Access
Internet or Mobile App... you have access to all your records with us.
Ever wish you could give access to an auditor, attorney, project manager or client…“Client Connect” has saved
countless hours and significant cost.
For Your Protection
A Data and Security Compliance Statement is available upon request.
3rd party security audit of the data centers is done annually.
FREE Monthly Back-up CD is delivered with the prior month of uploads.
Many services in the “cloud” can offer similar attributes, but leaves you wondering:
• What happens when they go out of business?
• Where are my records?
• Are they local?
• Do they have access to them?
• Are they safe?
• Do you really know and what happens in the event they are “gone”… how do you explain that?
Good questions and a reality.
ShoreScan is 100% transparent in our operations and will provide you with a full data security and compliance statement outlining why this is the best value on the market for digital file archiving.
• The systems are audited annually for security compliances in major industries such as government,
healthcare and finance.
• Encryption in transit and rest is 256 AES Block.
• Audit trails track the move of every user and activity.
• United States based data centers are company owned, maintained and secured.
• FREE (encrypted) back up CD of the prior month delivered.
• Unlimited user license and no hidden fees.
Can you calculate the total cost of a digital archive if you scanned and stored all the records with a 5+ year retention? No.
Can you calculate the IT infrastructure (and replacement), software, license fees, back-ups, virus protection, VPN and mobile device compatibility cost for an “in-house” system? No.
Can you calculate the time and cost of recovery after a total loss or cryptovirus? No.
Can you calculate the cost of upgrading systems after a major shift in technology, regulation or industry requirements? No.
Any organization attempting to do this has entered into an arrangement that cannot be “budgeted,” which will continue to grow over time.
ShoreScan is different.
ShoreScan customers control cost daily and have the option to pick and choose services they may need.
It is our responsibility to maintain the system, provide instant access, state of the art protection and compliances with new regulations.
We don’t charge for storage after the upload, user licenses or system upgrades or improvements.
Our monthly fees are less than the typical cell phone and
have not changed in 6 years.
Our goal is to make this modern cost-efficient step as painless as possible by providing you all the information you need to make an informed decision. We are going to be partners for a very long time, so we need to get it right the first time.
At the next meeting, we will present to you a comprehensive proposal that will include details from our first meeting and a quote for services. We will also discuss the implementation plan and schedule a formal “kick-off”. Don’t worry, 90% of the system is set up by your ShoreScan representative well in advance of the initial start-up.
"At first we were a little nervous since this was totally new, but our ShoreScan guy knew just how to make us comfortable and didn't overload my staff. It was just right and got us on our way."
—Jim Humerick, Chief Administrative Officer,
Town of Thurmont, MD
Your first meeting with a ShoreScan representative will be educational. We learn about you, your current archive strategy and how things are organized. We talk about your current equipment (scanners) and what challenges you face each day with records. Then, you learn about what we can do based on what you have told us.
"Our experience with ShoreScan was anything but a sales pitch. Informative, straight forward and a real eye opener. They saved the Borough a lot of money."
—Dwayne M. Harris, RMC, CMR, RPPO, QPA,
Municipal Clerk/Registrar/Qualified Purchasing Agent, Borough of Atlantic Highlands
Since there is no software, our hosted services are extremely reliable and are accessed from virtually anywhere. If there are any questions, new computers or users, need a scanner or additional system; give us a call or drop a quick email. We operate on regular business hours; however, in today’s information age almost anytime is fine.
"Getting help in a remote area like Cape Charles is a challenge. However, our experience with ShoreScan has been anything but that. Prompt, friendly support on the phone, in person or via email has made the decision to use them the right one."
—Libby Hume, CMC, Town of Cape Charles, VA
Starting something new isn’t easy and we get that. So, there’s a plan that maximizes information retention while making the start of the service relatively painless. ShoreScan first configures everything remote, indexes, drop-downs and users… done. On-site we will install all the new scanners, drivers and confirm it all works perfect. Training is done in a light comfortable manner and maybe as a “lunch and learn,” if time permits.
Not long after the initial training and installation, we then schedule a follow-up session to talk more about how to make this service “work for you.”
"After we got started, our rep from ShoreScan came back in and helped us take this to the next level. He checked our work, made suggestions and then showed us how to improve OPRA requests and connect remote users. We really needed this and they made it happen. Now our OPRA requests are much more manageable.”
—Donna Frederick, Clerk, Borough of West Wildwood
Servicing: Maryland • Delaware • Virginia • Washington, DC West Virginia • Pennsylvania • Southern New Jersey
Servicing: Northern New Jersey • New York • New York City Long Island • Connecticut • Pennsylvania
Stevensville, Maryland • 877-7SH-SCAN (877-774-7226) • info@ShoreScan.com
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